Best Medical Practice Management Solutions for 2025

Today, medical practices are increasingly turning to digital tools to run their offices more efficiently. Medical practice management software has become essential for handling the business side of healthcare – from scheduling patients to billing and beyond. The global market for medical practice management solutions is booming, projected to grow from about $12.7 billion in 2025 to $23.7 billion by 2032, at roughly 9.3% annual growth​.

This growth is driven by clinics of all sizes seeking to streamline administrative work, improve cash flow, and meet patient expectations for convenient digital services. In 2025, as patient volumes rebound and telehealth becomes routine, having the right practice management solution can make the difference between a practice that thrives and one that struggles to keep up. Below, we’ll explore what these systems do, how to choose one and review the top 6 medical practice management solutions for 2025.

What Is a Medical Practice Management Solution?

A medical practice management solution (PMS) is software that handles the administrative and financial operations of a healthcare practice. It streamlines tasks like scheduling, patient registration, billing, insurance claims, and reporting—reducing errors and paperwork while keeping operations organized.

PMS systems often integrate with electronic health records (EHR), managing the business side while EHRs handle clinical documentation. A strong PMS lets staff verify insurance, send reminders, check in patients, generate claims, process payments, and monitor performance—freeing up time for better patient care.

Things to Consider When Choosing the Right Solution

Not all practice management systems are the same. It’s important to evaluate your options based on your practice’s specific needs. Here are key factors to consider when choosing the right solution:

• Integration with Other Systems:

Ensure the practice management software can integrate with your existing EHR, billing systems, or other tools. Seamless integration means patient data, schedules, and billing information flow between systems without duplicate data entry.

For example, a system that connects with your EHR will automatically update patient records and appointments across both platforms, saving time and reducing errors.

• Pricing and Cost Structure:

Look at the pricing model and make sure it fits your budget. Some vendors charge a monthly subscription per provider or per user, while others might take a percentage of your collections or have add-on fees​.

Be mindful of any hidden costs – like fees for training, support, or additional modules. Always ask whether there are setup fees or long-term contracts, and if the price can scale as your practice grows.

• Ease of Use:

A user-friendly interface is crucial. The software should be easy for your staff to learn and navigate so that implementation doesn’t become a headache.

Look for an intuitive dashboard and straightforward workflows for tasks like scheduling or checking out a patient. If possible, take advantage of free trials or demos to gauge the learning curve for you and your team.

• Scalability and Feature Set:

Consider the size of your practice (solo, group, multi-location) and make sure the solution can scale with you. A good practice management system should offer a range of features – from basic scheduling and billing to advanced reporting, patient portals, or telehealth – so you can turn on more functionality as needed.

Ensure it can handle increasing patient volumes or additional providers without a drop in performance.

• Support and Training:

Look into the vendor’s customer support and training offerings. In healthcare, downtime or issues with the software can be critical.

You’ll want responsive support (via phone, email, or chat) and accessible training materials or onboarding for new staff. Strong vendor support means any problems that arise can be resolved quickly, and you can continually optimize your use of the system with expert guidance.

Top 6 Medical Practice Management Solutions for 2025

Now, let’s go over the top six practice management solutions that are leading the pack in 2025.

1. Rectangle Health’s Practice Management Bridge (PMB)

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Rectangle Health’s Practice Management Bridge (PMB) is our #1 choice for 2025. It’s an all-in-one platform specifically designed for the business side of healthcare, with a strong focus on payments, patient engagement, and compliance. Rectangle Health has over 30 years of experience in healthcare technology​, and today tens of thousands of providers use PMB to streamline their operations (processing billions in patient payments annually)​.

This cloud-based solution “bridges” into your existing systems, meaning it can integrate with many popular EHRs and dental/medical practice software to enhance functionality without replacing what you already use. The result is a smoother workflow that lets healthcare teams spend less time on paperwork and more time on patient care.

PMB is praised for its intuitive interface and industry-specific features that help practices modernize their front office, reduce no-shows, accelerate revenue, and stay compliant with regulations – all in one system.

Key Features of Rectangle Health’s Practice Management Bridge:

• Integrated Payment Processing: Built-in tools to accept patient payments via credit/debit, ACH, and contactless methods (Apple Pay, Google Pay, text-to-pay) both in-office and online. Cards can be saved on file for recurring payments, all with full PCI and HIPAA compliance​. This dramatically speeds up collections and offers patients convenient ways to pay.
• Patient Financing & Payment Plans: Allows practices to offer installment plans or financing options to patients who need them​. You can set up automated monthly payments for treatment plans, helping patients afford care while improving the practice’s revenue flow.
• Insurance Eligibility Verification: PMB can automatically verify a patient’s insurance coverage ahead of visits​. Front-desk staff get quick info on active coverage, copays, and deductibles, reducing surprise denials and speeding up check-in​.
• Digital Intake Forms & E-Signatures: The platform supports electronic patient intake. Patients can fill out registration and medical history forms online before their appointment, and even sign consent forms digitally​. This saves time and eliminates clipboards in the waiting room – data flows directly into the system for staff review.
• Patient Engagement and Communication: PMB helps keep patients engaged with automated appointment reminders (text or email) and two-way texting for easy communication​. It also enables sending post-visit surveys or review requests to patients, which can improve feedback and reduce no-shows by keeping patients informed and connected​.
• Built-in Compliance Tools: A standout feature is the Bridge Compliance module, which provides HIPAA and OSHA training, risk assessments, and policy guidance​. The system keeps your practice up to date on healthcare regulations and data security (including PCI DSS for payments), all within the same platform​ . This integration helps practices avoid the need for separate compliance vendors and stay audit-ready.

Pricing Rectangle Health’s Practice Management Bridge:

Rectangle Health does not publicly list pricing, as it often tailors quotes to each practice’s needs. There are no setup fees, and the service is subscription-based​. According to various sources online, plans start at around $29 per month for basic usage​, making it quite affordable to get started. (Pricing can scale up based on the number of providers and added modules like advanced compliance or patient engagement features.)

2. Athenahealth (AthenaOne)

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Athenahealth is a well-known name in healthcare IT, and its practice management system (part of the AthenaOne suite) remains a top choice in 2025 for practices that need a powerful, scalable solution. Athenahealth’s cloud-based platform combines scheduling, billing, and patient management with a fully integrated EHR. It’s particularly lauded for its revenue cycle management (RCM) capabilities – Athenahealth’s network of over 160,000 providers feeds into a continuously updated billing rules engine with over 29,000 rules to catch coding errors and improve claim acceptance​.

This means Athenahealth users benefit from industry-wide insights; in fact, the company reports a first-pass claim acceptance rate of around 95-99%. Medium to large practices (or small practices with big growth plans) appreciate that Athenahealth can handle multi-site operations and high volumes, all while providing excellent reporting and analytics tools. The system can generate in-depth reports on everything from financial performance to appointment no-show rates, helping offices make data-driven decisions​. Athenahealth also includes a robust patient portal and mobile app, so patients can request appointments, view their health records, and receive messages or results securely​

Key Features of Athenahealth:

• Centralized Scheduling and Patient Management: Athenahealth offers a unified scheduler for managing appointments across providers and locations. Front-desk staff can easily check in patients, verify insurance, collect copays, and access all details through the integrated EHR.
• Automated Billing & Claims Management: Athena’s billing system, AthenaCollector, automatically checks claims against an extensive rule database to minimize denials. It tracks claims and balances closely, flags issues for correction, and even includes staff support to follow up on unpaid claims in some plans.
• Reporting & Analytics Dashboards: Robust dashboards let you track financials, operations, and clinical performance—like A/R days, payer collection rates, and appointment trends. Benchmarking tools compare your practice to others in the Athena network, helping you spot areas for improvement.
• Patient Portal and Engagement: Patients can use the portal or mobile app to request appointments, view results, pay bills, and message your office securely. Automated reminders and outreach tools reduce no-shows and support preventive care—all fully integrated and HIPAA-compliant.
• Interoperability and Integrations: Athenahealth is designed to integrate with other systems and labs. It supports data exchange with hospitals, imaging centers, and various third-party applications. This is useful if your practice needs to connect to external health information exchanges or if you want to plug in additional tools (like telehealth platforms, although Athena now has its own telehealth features as well). The goal is to have all your practice data connected for a seamless workflow.

Pricing of Athenahealth:

Athenahealth typically uses a percentage-based pricing model, which is a different approach than flat monthly fees. Practices pay a percentage of their monthly collections to Athena as the cost of using the software and RCM services. This percentage usually ranges around 7% of monthly revenue for the full practice management and billing suite​.

This model can be attractive because it means lower upfront costs and that Athena “gets paid when you get paid”​. However, for very high-volume practices the absolute cost might be higher than a fixed-fee system.

Athenahealth also offers an encounter-based pricing option for those who prefer a flat rate per visit.

3. Tebra (formerly Kareo)

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Tebra (formerly Kareo) is a cloud-based practice management solution tailored for small to mid-sized medical practices. Formed from the 2021 merger of Kareo and PatientPop, Tebra combines EHR, scheduling, billing, and patient engagement tools in one easy-to-use platform.

Known for its intuitive interface, Tebra allows staff to manage appointments, insurance claims, and patient communications with minimal training—ideal for practices without dedicated IT support. Its billing module includes a rules engine to catch claim errors and a color-coded dashboard for tracking payments. Practices can also outsource billing through Tebra’s partner network.

The platform features a patient portal for appointment requests, messaging, and telehealth support. With its balance of affordability, functionality, and ease of use, Tebra is a strong choice for independent practices looking to streamline operations without breaking the budget.

Key Features:

• Cloud-Based Practice Management + EHR: Tebra provides a fully cloud-based system that includes practice management (scheduling, insurance, billing) tightly integrated with an EHR for clinical notes. This means the front-office and back-office share information seamlessly. For example, when an appointment is scheduled, it’s ready for documentation in the EHR, and when a visit is completed, the coding flows into the billing side.
• Scheduling and Patient Reminders: The calendar in Tebra is easy to use, allowing for quick appointment booking, recurring appointments, and multi-provider views. It also offers patient reminder features (text/email) to reduce no-shows. Patients can use the patient portal to request or self-schedule appointments and receive confirmations​, which adds convenience for both patients and staff.
• Billing and Claims Management: Tebra offers a strong billing system with built-in claim scrubbing to reduce errors and improve first-pass acceptance. Its dashboard provides real-time tracking of claims, denials, and payments. It also supports credit card processing and electronic patient statements. Practices can choose to outsource billing through Tebra’s partner network while still managing and monitoring everything within the platform.
• Telehealth and Patient Engagement: Tebra includes integrated telehealth for video visits and offers tools inherited from PatientPop to support patient engagement and marketing (some features may require add-ons). The patient portal enables secure messaging, access to lab results, and self-service updates—improving communication and convenience.
• Customization and Specialty Support: Kareo historically offered templates and configurations for different specialties (from primary care to mental health to chiropractic). Tebra continues that flexibility, so practices can customize fields, forms, or note templates to suit their workflow. The system also has an app marketplace for integrations, so you can connect specialty-specific tools or analytics on top of the Tebra platform if needed.

Pricing of Tebra:

Tebra is known for transparent and flexible pricing. Most of its offerings are on a subscription basis, usually charged per provider per month. Exact pricing can vary by package (whether you take the full suite with EHR, PM, and patient engagement, or just certain pieces).

Rates have been reported to start around $125 per month per provider for the basic package​, with more full-featured packages ranging a bit higher depending on features or if you add services.

One big plus is that Tebra usually operates without long-term contracts – many plans are month-to-month with no large upfront fees​. This means a practice can start using it without a massive commitment and can scale up or cancel with relatively little risk.

4. AdvancedMD

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AdvancedMD is a powerful, cloud-based platform offering one of the most comprehensive practice management solutions available. It combines scheduling, billing, EHR, telemedicine, reporting, and patient engagement tools into a single, integrated system.

Ideal for growing practices, multi-specialty clinics, and billing companies, AdvancedMD stands out for its deep functionality and customizability. Workflows, forms, and templates can be tailored by specialty—making it flexible for everything from dermatology to mental health.

Its billing tools support automated coding, batch claim submission, denial management, and payment posting. Reporting is also robust, with detailed insights into financial and operational performance. Patient engagement features include online scheduling, reminders, and a secure portal, plus a mobile app for providers.

AdvancedMD delivers enterprise-level capabilities, but its complexity and price may be better suited to larger or more tech-savvy practices.

Key Features of AdvancedMD:

• Complete Scheduling and Front-Desk Management: AdvancedMD’s scheduler handles complex calendar needs – multiple providers, locations, and resource scheduling (like exam rooms or equipment), and it even has an option for online patient self-scheduling. The system supports pre-visit online check-in and patient intake forms. It also integrates insurance verification to alert staff of any issues with coverage before the patient arrives.
• Insurance Billing and Revenue Cycle Management: AdvancedMD automates claim creation from provider notes, scrubs for errors, and submits electronically, with payer-specific rules to boost acceptance rates. Denied claims are flagged with reasons and added to a worklist for easy correction and resubmission. The platform supports credit card payments, patient payment plans, and detailed A/R tracking—making it a top choice for billing services.
• Reporting and Analytics: The system offers deep reporting on financials, operations, and clinical performance. Practices can analyze metrics like revenue, adjustments, provider productivity, and no-show rates using customizable filters. A KPI dashboard gives real-time visibility into claims, revenue, and appointment trends, helping practices spot issues and improve efficiency.
• Telemedicine and Mobile Access: AdvancedMD includes built-in telehealth for secure video visits and a mobile app (AdvancedMD Rhythm) that lets providers manage schedules, e-prescribe, and access records on the go. While not as mobile-first as some platforms, it’s a valuable tool for physicians needing flexibility.
• Customization and Specialty Content: AdvancedMD can be tailored extensively. Users can customize templates for clinical notes, choose what fields appear on certain screens, and set up specialty-specific workflows. For example, if a practice always needs to capture specific patient info or run certain reports, the system can be configured to handle that. This flexibility is a big advantage for practices with unique needs or those in specialties like cardiology, mental health, surgery, etc., where one-size-fits-all software might not cut it.

Pricing of AdvancedMD:

AdvancedMD tends to cost more than some other solutions, reflecting its high-end capabilities. They usually offer a few pricing models. One common approach is per provider per month subscription. Some sources indicate pricing starting around $169 per month for a basic package (perhaps just practice management)​. However, if you include the full EHR + PM suite or additional services, the cost rises significantly. In some cases, practices have reported paying on the order of $500 per provider per month for a comprehensive package​.

AdvancedMD also sometimes offers an alternative where they take a percentage of collections (for their billing services) or custom bundles for larger groups – so pricing can be quote-based. There might also be setup fees for onboarding and training.

5. DrChrono

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DrChrono is a mobile-first, cloud-based practice management and EHR platform designed with Apple users in mind. Built originally for iPad and iPhone, it’s ideal for providers who prefer charting on the go or running a mobile-friendly practice.

The platform covers scheduling, patient check-in (including iPad kiosk mode), billing, telehealth, inventory management, and payment processing—all in one system. Its customizable templates for clinical notes and billing codes make it adaptable to any specialty.

DrChrono also offers a patient portal for messaging and appointment requests, plus built-in payment tools to streamline collections. Its end-to-end workflow—from scheduling to documentation, billing, and payment—is seamless.

Tech-savvy practices appreciate DrChrono’s open API and app marketplace, which allow for integrations and custom add-ons. For small to mid-sized practices, especially those using Apple devices, DrChrono strikes a strong balance between functionality and ease of use.

Key Features of DrChrono:

• Mobile-First Design: DrChrono’s iPad app allows doctors to chart with a tap or swipe, use speech-to-text for notes, and even capture patient signatures or photos in the exam room. Front desk staff can use a web browser or an iPad to manage scheduling and check-ins. This mobility can streamline workflows (e.g., a provider can move from room to room with an iPad instead of being tied to a desktop). The system also works on iPhones – handy for quick look-ups or e-prescribing on-call.
• Scheduling and Patient Check-In: The scheduling module supports multiple providers and rooms and can send automated appointment reminders to patients. DrChrono also offers a check-in app that lets patients fill out intake forms on an iPad in the waiting room or at home through the portal. This feeds directly into the patient’s record, reducing data entry for staff.
• Billing and Revenue Tools: On the practice management side, DrChrono handles charge entry and claim submission. When a provider completes a note and signs it, associated billing codes (CPT, ICD-10) can automatically flow to the billing queue. The system can then submit claims electronically and track them. It includes a rules engine for basic claim scrubbing. DrChrono also integrates payment processing, so you can charge patient credit cards (via a card swiper or online payment link) and have those payments recorded. The reports in DrChrono let you track accounts receivable, revenue by month, and other financial metrics.
• Telehealth: DrChrono includes a telemedicine option where you can schedule and conduct video visits with patients directly through the platform. Patients receive a link and can join a secure video session, and the provider can chart simultaneously. This is natively part of DrChrono, so you don’t necessarily need a separate telehealth service.
• Customization and Add-Ons: DrChrono is highly customizable. You can tailor the clinical templates to your needs (for example, create a template for a SOAP note that fits your style, or specific forms for specialties like orthopedics or psychiatry). On the practice management side, you can also customize billing codes and macros for common procedures to speed up billing. Plus, DrChrono’s marketplace allows integration with various third-party apps – for instance, enhanced analytics dashboards, marketing tools, or specialty-specific programs.

Pricing of DrChrono:

DrChrono uses a tiered subscription model, generally priced per provider per month, with different plans (often historically named things like Prometheus, Hippocrates, Apollo – each higher tier adds more features). According to recent data, DrChrono’s plans start at around $249 per provider per month for the entry-level tier​, which includes core EHR and practice management features.

Higher tiers that include more integrations, advanced features, or greater support can cost more; for example, one of the top-tier plans has been listed at around $599 per provider per month​ (which might include extras like more extensive customer support, advanced reporting, or higher volume capabilities).

Some lower-priced plans (under $200) existed in the past for very basic functionality, but most medical practices will opt for a mid-level plan to get e-prescribing, billing, and telehealth included. DrChrono does offer a free trial, and month-to-month contracts are typically available. When budgeting, also consider costs for any add-on services or integrations from their marketplace if you plan to use them.

6. SimplePractice

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SimplePractice is a cloud-based practice management solution favored by solo providers and small group practices—especially in mental health, therapy, nutrition, and other wellness fields. Known for its clean, user-friendly design, it offers essential features like scheduling, intake, telehealth, insurance billing, and basic EHR tools.

Its client portal stands out, allowing patients to self-schedule, complete intake forms, and make payments online. SimplePractice supports electronic claim filing and integrates with clearinghouses for eligibility checks and claim tracking. Built-in telehealth and transparent pricing make it a go-to for independent practitioners who need an all-in-one system without extra complexity.

While it may lack the advanced features of platforms like AdvancedMD or Athenahealth, SimplePractice delivers everything smaller practices need—efficiently and affordably.

Key Features of SimplePractice:

• Appointment Scheduling with Reminders: SimplePractice provides an easy calendar interface to schedule appointments for one or multiple providers. You can enable client self-booking, where patients can book an open slot themselves through the online portal (you control what times are available). The system sends automatic reminders via email or text, which helps reduce no-shows​. It also syncs with external calendars (like Google Calendar) so providers can see their schedule on their devices if needed.
• Digital Intake and Documentation: The platform allows you to set up paperless intake forms and questionnaires. New patients can receive a link to complete their intake paperwork and sign consent forms online before their first visit. All this information flows into their client profile, saving time on data entry. For ongoing documentation, SimplePractice offers secure note-taking and charting with templates that you can customize​. For example, therapists might use SOAP note templates, while a dietitian might have a custom template for nutrition plans. All notes are stored securely and can be exported if needed.
• Billing & Payments: SimplePractice streamlines billing with features for invoicing, superbills, and insurance claim filing. You can generate CMS-1500 claim forms and submit them electronically to insurers via an integrated clearinghouse. It also handles insurance eligibility verification to check if a patient’s coverage is active (and what their copay/deductible might be)​. For client payments, SimplePractice has built-in credit card processing (through a partnered payment processor) so you can charge patients and have it recorded. The system supports automated billing features like setting up recurring monthly charges for subscription-based services or installment payments.
• Telehealth Integration: Recognizing the importance of virtual visits, SimplePractice includes a fully HIPAA-compliant telehealth module​. This allows providers to conduct video sessions with patients/clients directly through SimplePractice without needing another app. Patients receive a secure link and can join from their device, and the provider can take notes during or after the session just like an in-person visit. This is particularly useful for mental health professionals or any practice offering remote consultations.
• Client Portal & Communication: The client (patient) portal is a standout feature. Through the portal, patients can view available appointment times, request or book appointments, fill out forms, message the provider securely, and view/pay invoices. It’s essentially a one-stop hub for patient engagement. For the practice, this means less phone tag and manual work – many routine things (scheduling, intake, payments) can be handled through automation and the portal. Additionally, SimplePractice offers options for group practices, like internal team messaging and calendar syncing, if a few providers are collaborating within the system.

Pricing of SimplePractice:

SimplePractice uses a straightforward subscription model with tiered plans. It offers three main plans: Starter, Essential, and Plus.

• The Starter plan is around $49 per month and is geared toward a single provider with basic features​.
• The Essential plan, roughly $79 per month, adds insurance billing features and a few more automation tools​.
• The top-tier Plus plan is about $99 per month​ and includes everything, such as telehealth, autopay, and the ability to add more team members or practitioners (for an additional fee each).

These prices are flat rates for a solo provider; if you have additional clinicians, there’s usually an extra cost per clinician (often around $30-$40 each on the higher plans). Importantly, SimplePractice does not require long contracts – you can pay month-to-month and cancel if needed. There’s also a free trial to get started. The pricing is very transparent on their website, and there are no setup fees.

Conclusion

In 2025, choosing the right medical practice management software is essential for running a streamlined, efficient, and patient-centered practice. Whether you’re a solo provider or a multi-location clinic, today’s top solutions—like Rectangle Health, Athenahealth, Tebra, AdvancedMD, DrChrono, and SimplePractice—offer a wide range of features to support scheduling, billing, telehealth, reporting, and patient engagement. Each platform has its strengths, from powerful revenue cycle tools to mobile-first design or budget-friendly simplicity.

The best fit depends on your practice’s size, specialty, and workflow needs. Look for software that integrates well with your existing systems, offers the right level of customization, and matches your budget—without adding unnecessary complexity. With the right system in place, you can reduce admin work, improve collections, and deliver a smoother experience for both staff and patients.

Frequently Asked Questions