Maximize Your Fitness Studio’s Value with a Unified Solution

Run your gym or studio with advanced tools, lower overhead, and stronger security—all in one place. Host Merchant Services powers your payments, while Cloud Studio Manager handles daily operations with one partner, one login, and everything you need to grow.

Fitness Merchant Services + Studio Management – Together in One Platform

Most studio software locks you into monthly fees and high payment processing rates. With HMS + Cloud Studio Manager, you get:

One Connected Stack

Memberships, billing, classes, POS, reporting, and payments in one place.

Transparent Processing

Interchange-plus pricing with clear statements (no hidden junk fees).

Faster Cash Flow

Next-day funding on eligible accounts when you batch by the cutoff.

Real Humans, 24/7

Expert support day and night.

Fast, Flexible, and Secure Payments by Host Merchant Services

Cloud Studio Manager to Run Your Studio

Built for Fitness Businesses of All Shapes and Sizes

Yoga Studios

Yoga studios need peace of mind as much as their students do. With Host Merchant Services + Cloud Studio Manager, studio owners simplify billing, scheduling, and payments so they can focus on teaching, not admin.

Pilates Studios

Pilates studios deal with high-value services and small-group precision. This integrated cross-platform gives you complete control over client billing, equipment booking, and retail sales, all in one place.

Functional Fitness & HIIT Studios

Fast-paced, high-volume, and membership-driven, HIIT studios thrive on efficiency. Host Merchant Services + Cloud Studio Manager helps manage every client touchpoint without slowing you down.

Box Fitness Affiliates

Box owners need tools that grow with their community and don’t get in the way. HMS + CSM supports your tribe with easy billing, class control, and clean reporting, without the tech clutter.

Martial Arts Studios

Martial arts businesses juggle family plans, belt tracking, and long-term contracts. With HMS + CSM, everything from tuition to rank progress stays organized and automated.

Dance Studios

Whether it’s tuition, recitals, or costume fees, dance studios benefit from a system that’s built for rhythm and revenue. HMS + CSM keeps everything coordinated behind the scenes.

Boutique Studios

Boutique studios thrive on brand experience and flexible offerings. This platform keeps your operations polished and your client journey seamless.

Multi-location Gyms

Managing multiple locations doesn’t have to mean managing multiple tools. HMS + CSM lets you scale smoothly with centralized controls and consistent member experiences.

Less Overhead, More Value: Save Real Money with HMS + Cloud Studio Manager

Flat-rate aggregators bundle everything into one high, one-size-fits-all fee. With Host Merchant Services, you get transparent interchange-plus pricing, actual interchange passed through, plus a simple, disclosed markup. With fewer layers of cost and a lower effective rate as your volume grows or your average ticket increases.

Every studio’s mix is different (card types, ticket size, volume, card-present vs. online). We’ll review a recent statement, compare apples to apples, and show a clear side-by-side of fees and projected savings. Interchange varies by card brand and program; talk to our team for a personalized analysis.

Note: Interchange varies by card type; this is an illustrative scenario using public Visa CPS Retail rates and HMS retail markup.

Integrated Tools That Simplify Your Accounting

QuickBooks® (Online, Desktop & POS)

Live posting of invoices, receipts, refunds, and ACH/credit-card transactions; support for USB readers to lower card-present costs.

E-commerce

Connect a gateway that fits your store – HMS Pay our in-house solution or Authorize.Net, NMI (Network Merchants), TSYS TransIT, and more.

POS ecosystems

Choose Clover, Korona, Dejavoo, Valor, or Vital hardware, plus SwipeSimple mobile for on-the-go sales.

Peace of Mind with Proven Security Standards

At Host Merchant Services, we help you stay PCI-ready with Level-1 security practices, tokenization, and end-to-end encryption. You also get guided PCI support with questionnaires, required scans, and best-practice assistance. And we don’t charge PCI non-compliance or annual PCI fees.

Quick Onboarding with a Streamlined Setup

Talk to Us

We’ll review your current fees and workflows and estimate savings.

Pick Your Setup

Choose POS hardware (or keep what you have if compatible), connect online checkout/invoicing, and configure memberships.

Import and Launch

Set up schedules, packages, and staff; migrate key member data; switch on payments.

Train & Go Live

We’ll train your team, enable automatic batching for faster funding, and monitor first-week payouts.

Ready to Combine Your Software and Payments?

Run your studio on an all-in-one stack that actually saves money and time. Take the first step by calling us at 877-517-HOST (4678) or filling out the form, and our team will reach out to you soon.

Frequently Asked Questions

What makes Host Merchant Services + Cloud Studio Manager different from other studio software?

Unlike systems that require separate contracts for management and payments, HMS + CSM provides one unified platform for memberships, billing, scheduling, POS, reporting, and payment processing. This reduces costs, eliminates integrations, and streamlines day-to-day operations.

How does interchange-plus pricing save my studio money?

Interchange-plus shows the actual card-network fees plus a transparent, fixed markup. There are no bundled flat rates, hidden surcharges, or unpredictable fees. Many studios see lower effective rates as volume or average ticket size increases.

What funding speed can I expect?

Most merchants qualify for next-day funding when batching before the cutoff. We’ll set automatic batching so you don’t miss it.

What types of payments can the platform accept?

You can accept in-person, online, mobile, invoice, phone, and recurring payments, plus ACH/eCheck for lower-cost bank transfers. Hardware options include handhelds, counters, and mobile readers from brands like Clover®, Vital, and SwipeSimple, along with Tap-to-Pay on iPhone (no additional hardware needed).

Does the platform support my studio type?

Yes — HMS + CSM is built for yoga, Pilates, HIIT/functional fitness, CrossFit affiliates, martial arts, dance, boutique studios, and multi-location gyms. Memberships, billing models, scheduling styles, and reporting tools can be configured to match your exact business workflow.

How does scheduling and membership management work?

You can automate sign-ups, renewals, holds, pro-rates, class packs, and recurring billing while managing classes, appointments, capacity limits, waitlists, and drop-ins. Everything updates in real time across the member portal, front desk, and reporting dashboard.

What tools help reduce no-shows and missed payments?

Automated email/SMS confirmations, reminders, and renewal prompts keep members engaged and payments up to date. Families and multi-member households can be grouped under a single billing profile to simplify tuition and monthly dues.

Is there a member app? What can clients do with it?

Yes. The mobile member portal allows clients to book classes, make payments, manage cards on file, view attendance history, sign waivers, and purchase packages — without requiring front-desk intervention.

How does reporting and reconciliation work?

You get real-time dashboards for revenue, attendance, staff activity, product sales, payout reconciliation, and membership trends. Reports unify both the management platform and payment processor, eliminating manual spreadsheets.

Does the system integrate with QuickBooks or e-commerce platforms?

Yes. HMS + CSM offers:

QuickBooks® Online, Desktop, and POS sync for invoices, payments, refunds, and ACH/credit-card activity.
E-commerce support via HMS Pay gateway and WooCommerce plugins.
Compatibility with Clover, Vital, and SwipeSimple device ecosystems.