Maximize Your Fitness Studio’s Value with a Unified Solution

Run your gym or studio with advanced tools, lower overhead, and stronger security—all in one place. Host Merchant Services powers your payments, while Cloud Studio Manager handles daily operations with one partner, one login, and everything you need to grow.
Real-time business analytics dashboard on tablet screen at a modern gym or fitness center.

Fitness Merchant Services + Studio Management – Together in One Platform

Most studio software locks you into monthly fees and high payment processing rates. With HMS + Cloud Studio Manager, you get:
Modern point-of-sale systems for seamless payment processing.
One Connected Stack
Memberships, billing, classes, POS, reporting, and payments in one place.
Red card terminal for secure mobile payment processing.
Transparent Processing
Interchange-plus pricing with clear statements (no hidden junk fees).
Secure payment processing solutions for small businesses and merchants.
Faster Cash Flow
Next-day funding on eligible accounts when you batch by the cutoff.
Secure merchant payment solutions for small businesses and online shops.
Real Humans, 24/7
Expert support day and night.

Fast, Flexible, and Secure Payments by Host Merchant Services

Secure payment processing and merchant services for businesses.
Interchange-Plus Pricing

Get the actual card-network costs plus a small, fixed markup, no opaque “flat” rates that hide margin.

Secure payment processing services with Host Merchant Services for seamless transactions.
Next-Day Funding

Batch by the deadline and receive deposits the next business day.

Secure payment processing solutions from Host Merchant Services.
Omni-Channel Acceptance

In-person (terminals & POS), online (gateway/checkout), invoices, phone orders, and recurring payments.

Hardware Your Staff Will Love
Hardware Your Staff Will Love

We offer handhelds, counters, and mobile readers from top reliable brands like Clover®, Vital, and SwipeSimple.

A professional credit card payment terminal for secure transactions.
Tap-to-Pay Options

Accept contactless on iPhone via the Clover Go app—no extra hardware required.

Secure payment processing with Host Merchant Services for seamless transactions and business growth.
ACH & eCheck

Lower-cost bank payments for dues, packages, or high-ticket programs.

Secure payment processing solution from Host Merchant Services for your business needs.
PCI-DSS & Tokenization Included

Reduce compliance scope and keep card data off your systems—no PCI non-compliance fees.

Affordable merchant services and payment processing solutions for businesses.

Reach Members Where They Actually Read: Built-In Text Messaging

Cloud Studio Manager sends SMS directly to members from its own platform — class reminders, SMS confirmations for waitlists and bookings, and more. Compliance features and end-to-end delivery tracking are built in. solutions for carrier registration, toll-free number validation and, the proof carrier opt-in requests to make sure your messages get delivered and aren’t blocked.
Members can control their messages with automated opt-out and message delivery reports. Members can also get messages even if they just gave you their mobile phone number. Text messages from your studio’s number alert members when waitlist spots open. Mobile push notifications extend the messages to contact members on their devices.
Reach Members Where They Actually Read
Built for Families and Households

Built for Families and Households

Studios serve families, not just individuals. Family & Dependent Accounts allow guardians to pay for and manage accounts while dependents attend classes and appointments. Manage dependent bookings, consolidate each dependent’s billing charges under one central payer, and switch billing ownership with ease, all from one interface with a central household view.
For skills-based programs, Belt & Skill Rank Tracking is fully customizable and allows you to design your own rank system and view the progress of each student, with a panel that allows you to view the status of each student at a moment’s notice. Ideal for martial arts, gymnastics, and dance – and fully optional, meaning it only appears to the studios that require it.

Cloud Studio Manager to Run Your Studio

Secure payment processing terminal with Host Merchant Services logo.
Memberships & Billing

Automate sign-ups, renewals, pro-rates, and pauses; set recurring billing and class packs.

Secure payment processing for businesses | Host Merchant Services.
Class & Appointment Scheduling

Publish timetables, manage waitlists, limit capacity, and offer drop-ins.

Red digital icon representing secure online payment processing.
Front-Desk Tools

Quick check-in, waiver tracking, and instant package sales.

Secure payment gateway solutions for small businesses and merchants.
Member Portal (Mobile App)

Let clients book, pay, view visits, and manage cards on file.

Secure payment processing solutions for small businesses and merchants.
Messaging That Reduces No-Shows

Email and built-in SMS confirmations, reminders, and no-show nudges — with one-tap waitlist promotion to keep classes full.

Secure payment processing icon for Host Merchant Services.
Real-Time Reporting

Revenue, attendance, packages, staff activity, and payout reconciliation.

Secure payment processing solutions for businesses | Host Merchant Services.
Nice-to-Haves (Optional Add-Ons)

Staff roles and permissions, task workflows, multi-location controls, and at-a-glance dashboards.

Secure payment processing solutions for businesses | Host Merchant Services.
Smarter Audiences with the Segment Builder

Build targeted campaign audiences with flexible rules — membership, demographics, birthdays, reservations, and more — with a live preview of your true reach. Suppressed and opted-out contacts are excluded automatically.

Secure payment processing solutions for businesses | Host Merchant Services.
Gift Cards with Full Transaction History

Sell and redeem gift cards with a clear running balance and detailed history. Redemptions, refunds, and mixed payments handled cleanly — and the member-facing certificate looks great on screen and in print.

Built for Fitness Businesses of All Shapes and Sizes

Responsive laptop displaying business analytics and payment processing data for merchant services.

Yoga Studios

Yoga studios need peace of mind as much as their students do. With Host Merchant Services + Cloud Studio Manager, studio owners simplify billing, scheduling, and payments so they can focus on teaching, not admin.
Responsive laptop displaying business analytics and payment processing data for merchant services.
Yoga studio class scheduling software for fitness centers and wellness businesses.
Yoga studio class scheduling software for fitness centers and wellness businesses.

Pilates Studios

Pilates studios deal with high-value services and small-group precision. This integrated cross-platform gives you complete control over client billing, equipment booking, and retail sales, all in one place.
Barcode inventory management app for fitness gyms and personal trainers.

Functional Fitness & HIIT Studios

Fast-paced, high-volume, and membership-driven, HIIT studios thrive on efficiency. Host Merchant Services + Cloud Studio Manager helps manage every client touchpoint without slowing you down.
Barcode inventory management app for fitness gyms and personal trainers.
Remote payment processing solutions for fitness centers and fitness classes.
Remote payment processing solutions for fitness centers and fitness classes.

Box Fitness Affiliates

Box owners need tools that grow with their community and don’t get in the way. HMS + CSM supports your tribe with easy billing, class control, and clean reporting, without the tech clutter.
Online payment processing solutions for businesses - Host Merchant Services.

Martial Arts Studios

Martial arts businesses juggle family plans, belt tracking, and long-term contracts. With HMS + CSM, everything from tuition to rank progress stays organized and automated.
Online payment processing solutions for businesses - Host Merchant Services.
Dance Studios
Dance Studios

Dance Studios

Whether it’s tuition, recitals, or costume fees, dance studios benefit from a system that’s built for rhythm and revenue. HMS + CSM keeps everything coordinated behind the scenes.
Secure payment processing solutions by Host Merchant Services for seamless business transactions.

Boutique Studios

Boutique studios thrive on brand experience and flexible offerings. This platform keeps your operations polished and your client journey seamless.
Secure payment processing solutions by Host Merchant Services for seamless business transactions.
Secure credit card processing and merchant services for small businesses and online retailers.
Secure credit card processing and merchant services for small businesses and online retailers.

Multi-location Gyms

Managing multiple locations doesn’t have to mean managing multiple tools. HMS + CSM lets you scale smoothly with centralized controls and consistent member experiences.
Flexible payment processing solutions for gyms and fitness centers, supporting secure transactions and merchant services.

Less Overhead, More Value: Save Real Money with HMS + Cloud Studio Manager

Flat-rate aggregators bundle everything into one high, one-size-fits-all fee. With Host Merchant Services, you get transparent interchange-plus pricing, actual interchange passed through, plus a simple, disclosed markup. With fewer layers of cost and a lower effective rate as your volume grows or your average ticket increases.
Every studio’s mix is different (card types, ticket size, volume, card-present vs. online). We’ll review a recent statement, compare apples to apples, and show a clear side-by-side of fees and projected savings. Interchange varies by card brand and program; talk to our team for a personalized analysis.

Note: Interchange varies by card type; this is an illustrative scenario using public Visa CPS Retail rates and HMS retail markup.

Flexible payment processing solutions for gyms and fitness centers, supporting secure transactions and merchant services.
placeholder

Sign In Faster. Run Tighter.

Integrated Tools That Simplify Your Accounting

Mobile payment processing icon for Host Merchant Services, digital transaction solutions.
QuickBooks® (Online, Desktop & POS)
Live posting of invoices, receipts, refunds, and ACH/credit-card transactions; support for USB readers to lower card-present costs.
Secure payment processing solutions for businesses.
E-commerce
Connect a gateway that fits your store – HMS Pay our in-house solution or Authorize.Net, NMI (Network Merchants), TSYS TransIT, and more.
Mobile credit card processing terminal for secure transactions.
POS ecosystems
Choose Clover, Korona, Dejavoo, Valor, or Vital hardware, plus SwipeSimple mobile for on-the-go sales.

Peace of Mind with Proven Security Standards

At Host Merchant Services, we have your back when it comes to maintaining your PCI readiness with our end-to-end tokenization solutions, along with Level-1 data security and the added benefit of our staff’s expert PCI support; and we charge no PCI non-compliance fees and no annual PCI fees. Cloud Studio Manager continuously hardens its systems with two-factor authentication, role-based access, and data isolation between locations for member records, gift cards, reservations, and spaces.

Quick Onboarding with a Streamlined Setup

Mobile credit card reader with contactless payment options for small businesses.
Talk to Us
We’ll review your current fees and workflows and estimate savings.
Secure payment processing logo with a gear icon for merchant services.
Pick Your Setup
Choose POS hardware (or keep what you have if compatible), connect online checkout/invoicing, and configure memberships.
Secure payment processing solutions for businesses at Host Merchant Services.
Import and Launch
Set up schedules, packages, and staff; migrate key member data; switch on payments.
Red circular icon with wireless signal and currency symbols, representing secure payment processing.
Train & Go Live
We’ll train your team, enable automatic batching for faster funding, and monitor first-week payouts.

Ready to Combine Your Software and Payments?

Run your studio on an all-in-one stack that actually saves money and time. Take the first step by calling us at 877-517-HOST (4678) or filling out the form, and our team will reach out to you soon.
Flexible payment processing solutions for small businesses.

Frequently Asked Questions

Can multiple family members share an account?

Yes. Family & Dependent Accounts let the primary account holder book classes and appointments for their dependents, with every dependent's charges consolidated under the primary account holder's billing.

Do I have the capability to send messages to my members within Cloud Studio Manager?

Yes, built in SMS allows you to send reminders, confirmations, and campaigns within the platform, all with delivery reports. We handle carrier registration, number verification, and opt-in compliance for you. Members have the ability to control their consent by opting out of categories with our automatic opt-out system.

What makes Host Merchant Services + Cloud Studio Manager different from other studio software?

Unlike systems that require separate contracts for management and payments, HMS + CSM provides one unified platform for memberships, billing, scheduling, POS, reporting, and payment processing. This reduces costs, eliminates integrations, and streamlines day-to-day operations.

How does interchange-plus pricing save my studio money?

Interchange-plus shows the actual card-network fees plus a transparent, fixed markup. There are no bundled flat rates, hidden surcharges, or unpredictable fees. Many studios see lower effective rates as volume or average ticket size increases.

What funding speed can I expect?

Most merchants qualify for next-day funding when batching before the cutoff. We’ll set automatic batching so you don’t miss it.

What types of payments can the platform accept?

You can accept in-person, online, mobile, invoice, phone, and recurring payments, plus ACH/eCheck for lower-cost bank transfers. Hardware options include handhelds, counters, and mobile readers from brands like Clover®, Vital, and SwipeSimple, along with Tap-to-Pay on iPhone (no additional hardware needed).

Does the platform support my studio type?

Yes — HMS + CSM is built for yoga, Pilates, HIIT/functional fitness, CrossFit affiliates, martial arts, dance, boutique studios, and multi-location gyms. Memberships, billing models, scheduling styles, and reporting tools can be configured to match your exact business workflow.

How does scheduling and membership management work?

You can automate sign-ups, renewals, holds, pro-rates, class packs, and recurring billing while managing classes, appointments, capacity limits, waitlists, and drop-ins. Everything updates in real time across the member portal, front desk, and reporting dashboard.

What tools minimize the number of no-shows and missed payments?

Automated email messages and built-in SMS confirmations, reminders, and no-show nudges increase member engagement. Also, one-tap waitlist promotions automatically fill newly available positions. Family & Dependent Accounts groups all the members of a household together under a single responsible payer to simplify tuition and monthly dues. Automated billing dates align to when payments are processed.

Is there a client app? What can clients do in it?

There is a mobile client portal where clients can book classes, make payments, manage their cards on file, view their attendance history, sign waivers, and purchase packages; and it now has push notifications and supports password-less logins with passkeys or magic links.

How does reporting and reconciliation work?

You get real-time dashboards for revenue, attendance, staff activity, product sales, payout reconciliation, and membership trends. Reports unify both the management platform and payment processor, eliminating manual spreadsheets.

Does the system integrate with QuickBooks or e-commerce platforms?

Yes. HMS + CSM offers:
  • QuickBooks® Online, Desktop, and POS sync for invoices, payments, refunds, and ACH/credit-card activity.
  • E-commerce support via HMS Pay gateway and WooCommerce plugins.
  • Compatibility with Clover, Vital, and SwipeSimple device ecosystems.

Want to Learn More About Fitness & Gym Payment Processing?

Read our complete guide to fitness and gym payment processing.