A Review of Wodify for 2025

Choosing the right gym management software to meet your unique needs can be daunting, especially with so many great options available—such as Acuity Scheduling, Mindbody, EZFacility, WellnessLiving, and Wodify. Among these, Wodify consistently ranks as a top contender, frequently appearing in “Top 10” lists and being a trusted name in the fitness software industry.

Wodify offers an all-in-one solution tailored for gyms and fitness studios. Its user-friendly interface and powerful features help streamline day-to-day operations while elevating the overall member experience. This Wodify review article will explore how Wodify works and its core features and explain why it could be a game-changer for gym owners and managers.

Wodify Review 2025: An Overview

Launched in 2012 by Ameet Shah, ​Wodify is a comprehensive customer retention platform tailored for fitness businesses. It offers tools to streamline operations and enhance member engagement. Shah’s idea for Wodify originated when, after participating in CrossFit workouts, he found the available performance-tracking tools insufficient, prompting him to develop a more effective solution.

Beyond core functionalities like automated billing, class scheduling, and lead tracking, Wodify provides performance tracking, fitness leaderboards, and martial arts belt and level tracking, catering to diverse fitness disciplines. These features empower gym owners to manage their facilities and encourage a connected community efficiently.​

A standout component is Wodify Retain, the fitness industry’s first machine-learning tool designed to identify at-risk clients, enabling proactive engagement to reduce churn and boost revenue. Additionally, Wodify offers communication tools, including in-app chat and automated workflows, facilitating personalized interactions that strengthen client relationships and enhance retention. By integrating these capabilities into a single platform, Wodify enables fitness professionals to focus on delivering exceptional experiences while driving business growth. The platform is trusted by more than 5,000 fitness centers and studios globally.

Getting Started with Wodify

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Getting started with Wodify involves a direct and focused registration process. Prospective users first select a pricing plan on the Wodify website that matches their gym’s scale and operational needs. After plan selection, the account creation process requires inputting essential business details such as gym location, membership tiers, billing preferences, and class schedules. This structured setup ensures that all operational parameters—from automated billing cycles to customized membership options—are configured to align with the specific business model.

Once the account is set up, Wodify centralizes gym management through an integrated dashboard that synchronizes scheduling, membership administration, and performance tracking in real-time. The platform extends these capabilities via a mobile app, allowing gym owners and members to access critical features on the go. This integration supports efficient data management and enables proactive client engagement through automated notifications, real-time updates, and detailed analytics, streamlining daily operations without unnecessary steps.

Pros and Cons of Wodify

Features of Wodify

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Wodify offers comprehensive features to help fitness businesses streamline operations, enhance member engagement, and drive growth.

• Membership Management

Wodify streamlines member administration by tracking attendance, enforcing membership rules, and managing digital waivers. This ensures efficient handling of member information and compliance with gym policies.​

• WOD Logging

Wodify’s WOD Logging feature lets clients record their workout results directly through the Wodify mobile app or in-gym kiosks. This functionality allows members to log performance metrics such as weights lifted, times achieved, and rounds completed, facilitating detailed tracking of their fitness progress.

Maintaining a comprehensive workout history allows clients to monitor improvements over time, set realistic goals, and stay motivated in their fitness journey. Additionally, this data contributes to accurate attendance reporting and enhances the overall member experience by fostering a sense of accountability and achievement.

• Class Scheduling

Wodify allows instructors and members to customize class calendars. This facilitates easy booking and efficient schedule management, optimizing class attendance and resource utilization.​

• Automated Billing

The system streamlines financial transactions through automated invoicing and payment processing. This reduces administrative tasks and ensures timely payments, contributing to better financial management.​

• Lead Generation & Tracking

Wodify includes tools to convert prospects into members with a comprehensive lead management system. This supports business growth by effectively tracking and nurturing potential clients.​

• Wodify Retain

Wodify Retain is an advanced machine-learning tool designed to help gym owners identify clients at risk of canceling their memberships. By analyzing data points such as attendance trends, performance records, and membership duration, Retain predicts which clients are likely to churn.

This insight enables proactive engagement strategies, allowing gym staff to reach out with personalized communication to re-engage members and reduce attrition rates. Implementing Wodify Retain can improve client retention, enhance community strength, and increase revenue for fitness businesses.

• Digital Contracts and Waivers

The platform manages critical business documents digitally, allowing for secure storage and easy access. This simplifies the onboarding process and ensures legal compliance with minimal paperwork.​

• Insights and Reports

Wodify provides access to pre-built or customizable reports to monitor revenue, retention, and payroll. These insights aid in informed decision-making and strategic planning for the business.​

• Appointments

The system offers end-to-end management of personal training sessions and introductory meetings. This enhances client engagement by simplifying the scheduling and management of one-on-one sessions.​

• Belt & Level Tracking

Wodify enables tracking and sharing clients’ levels, experience, or belt rankings with custom progressions. This feature is particularly beneficial for martial arts studios, as it allows them to monitor and celebrate client advancements.

Add-On Products of Wodify

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​Wodify offers a range of add-on products designed to enhance the functionality of its core gym management software, allowing fitness businesses to tailor their services to meet specific operational needs and improve client engagement.​

• Wodify Perform

Wodify Perform is an advanced workout tracking system that enables clients to monitor their training progress, set goals, and view improvements over time.

This feature fosters motivation and enhances member retention by providing insights into individual performance metrics. Clients can log their results via the Wodify mobile app or in-gym kiosks, promoting a data-driven approach to fitness. ​

• Wodify Pulse

Wodify Pulse integrates real-time heart rate monitoring into group training sessions, utilizing Myzone technology to display members’ heart rates during workouts. This feature encourages friendly competition and helps clients optimize their training intensity, leading to improved results and increased engagement.

By incorporating wearable technology, gyms can offer a modern, interactive fitness experience that supports member retention and opens additional revenue streams by selling heart rate monitors. ​

• Wodify Sites

Wodify Sites provides fully integrated, customizable websites explicitly designed for gyms and fitness studios.

This solution offers total control over website content and aesthetics, enabling businesses to establish a strong online presence that attracts and converts leads. With seamless integration into Wodify’s core system, these websites facilitate online membership sales, class scheduling, and other client interactions, streamlining operations and enhancing user experience. ​

• Workout Marketplace

The Workout Marketplace delivers expertly curated fitness programming directly to a gym’s Wodify account.

This feature allows gym owners to access world-class workouts and instructor notes, saving time on program development and ensuring that clients receive high-quality training sessions. By automating the delivery of diverse and effective workouts, gyms can maintain client interest and support varied fitness goals. ​

Integration Options of ​Wodify

​Wodify offers a comprehensive suite of integrations to enhance gym management by automating tasks, streamlining operations, and improving member engagement.

These integrations connect Wodify’s core functionalities with various third-party applications, allowing gym owners to tailor their management systems to their needs.​

Operations Integrations

• Zapier: Connects Wodify Core to over 1,000 apps, enabling automation of repetitive tasks and increasing productivity. ​
• QuickBooks: Synchronizes Wodify revenue categories with QuickBooks Online, facilitating accurate tracking of membership purchases and retail sales within your accounting software. ​
• Shopify: Empowers the e-commerce aspect of your business by integrating Wodify with Shopify, allowing efficient product management and online sales. ​

Marketing Integrations

• Mailchimp: Automatically adds Wodify Core contacts into Mailchimp, streamlining the sending of targeted email campaigns to members, coaches, and leads. ​
• Facebook Lead Ads: This tool facilitates lead generation by integrating with Facebook, enabling potential clients to sign up through a simple and secure form directly within the platform. ​
• Google Analytics: Tracks website traffic and user behavior, providing insights that help optimize marketing strategies and enhance user engagement. ​

Programming Integrations

• NCFIT Collective: Delivers curated, customized fitness programming directly to your Wodify account, saving time and effort in workout planning. ​
• Deka Comp: Provides expert coaching tools and programming, seamlessly integrating into Wodify to enhance training offerings. ​

Additional Integrations

• Stripe: Powers Wodify Payments offers streamlined and secure billing and payment processing. ​
• Slack: Automatically sends essential details to your team, enabling fast decision-making and efficient customer onboarding. ​
• Typeform: Facilitates the creation of interactive forms and surveys, enhancing member feedback collection and engagement. ​

Reporting and Analytics of Wodify

​Wodify offers a comprehensive suite of reporting and analytics tools to provide gym owners with actionable insights into their business operations. These tools facilitate data-driven decision-making by giving detailed analyses of various aspects of gym management.​

Wodify’s Custom Reporting, powered by Metabase, allows users to create tailored reports that address specific business questions. This feature enables gym owners to delve into data such as client attendance patterns, revenue streams, and membership trends. By customizing reports, users can identify areas for improvement and make informed decisions to enhance business performance. ​

The platform includes Insights Dashboards that offer visual representations of key metrics. For instance, the Classes Dashboard provides data on gross revenue, drop-in revenue, active memberships, and attendance figures, aiding in class schedule optimization and resource allocation. The Members Dashboard delivers detailed information on individual member activities, including sign-ins, membership status changes, and personal milestones like birthdays, which can be leveraged to boost member engagement. ​

By utilizing Wodify’s reporting and analytics features, gym owners can monitor financial performance, track client behaviors, and assess the effectiveness of marketing strategies. Regular analysis of these reports enables proactive management, helping to identify at-risk clients and implement retention strategies promptly. This data-centric approach supports continuous improvement and sustainable growth within the fitness business. ​

Pricing of Wodify

Wodify provides flexible subscription plans structured around three core offerings—Essentials, Accelerate, and Ultimate—designed to cater to different gym growth and operational complexity stages.

Pricing currently starts at a discounted rate of $79 per month, reduced from the regular price of $179, making it an attractive entry point for gyms looking for an affordable yet robust management solution. While the specific pricing of each plan is not disclosed on their website, here’s what each plan offers:

1. Essentials Plan

Designed for businesses seeking essential gym management tools, this solution offers a range of crucial features. It includes client and employee management, billing and client administration, class scheduling, SMS marketing, digital contracts, waitlists, and mobile app access.

Additionally, it provides marketing automation, campaign builders, point-of-sale functionality, payroll management, and detailed reporting insights. Custom branding and integrated Wodify Workflows, which enable automated marketing campaigns, are also part of the package. However, it does not include advanced features like lead management, full website integration, accelerated payouts, or dedicated business success support.

2. Accelerate Plan

Geared toward gyms experiencing growth and requiring advanced automation and analytics.

Includes all features available in the Essentials plan.

Further enhances operational capabilities, providing more flexibility with optional add-ons like workout tracking (Wodify Perform), custom branded mobile apps, integrated websites (Wodify Sites), workout marketplace access, and real-time heart rate monitoring (Wodify Pulse).

3. Ultimate Plan

A comprehensive package for larger gyms or studios focuses on significant growth and market leadership.

Incorporates every feature from Essentials and Accelerate plans.

It adds advanced tools such as lead management, access to a media library, fully integrated website support, accelerated payout options, and personalized support from a Business Success Engineer. It also includes most add-ons by default, providing maximum customization and operational support.

Transaction Fees

Wodify also includes integrated payment processing with competitive transaction rates:

• Credit card transactions are as low as 2.7% + $0.30 per transaction.
• ACH payments as low as 1.5% + $0.30 per transaction.

Wodify’s tiered pricing model and versatile feature set ensure gyms of all sizes and growth stages can choose an appropriate plan tailored precisely to their operational needs and budget.

Wodify features built-in credit card processing through Stripe, offering a seamless and integrated payment experience. Wodify also supports third-party gateways such as Paysafe and GoEMerchant for those who prefer alternative processors. However, using an external processor incurs an additional $20 monthly fee from Wodify, and the selected provider will determine the card processing rates.

While flat-rate processing through Stripe is convenient, it may not always be the most cost-effective choice, depending on your transaction volume and business model. So it’s important to compare options carefully.

In addition to software, Wodify also supplies hardware to support gym operations. Available equipment includes reception and workout space technology like computers, interactive kiosks, and USB and mobile credit card swipers for handling transactions. Card swipers are priced at $89.99 each.

Wodify Customer Support

Wodify offers a range of support options to assist users with everything from basic setup to advanced functionalities. Its Help Center features over 250 articles covering various topics, allowing users to find answers independently and efficiently. For real-time assistance, Wodify provides live chat support, available Monday through Friday from 10 AM to 4 PM EST, for users subscribed to the Essentials, Accelerate, and Ultimate packages.

Email support is also available at [email protected], operating Monday through Thursday from 9 AM to 9 PM EST and Friday through Sunday from 9 AM to 6 PM EST. To ensure faster responses, users are encouraged to contact support using an email linked to an active Wodify admin profile and include detailed information about the issue.

For more personalized assistance, Wodify offers 15-minute one-on-one coaching calls via Zoom. These sessions, available Monday through Thursday from 10 AM to 4 PM and 7 PM to 8 PM EST and on Fridays from 10 AM to 4 PM EST, allow for screen sharing and provide users with detailed walkthroughs and customized support.

Additionally, Wodify promotes community engagement through its Facebook Community Hub, where gym owners and users can share ideas and discuss best practices. The platform also features an Ideas Forum, enabling users to submit and vote on feature requests, contributing to ongoing improvements.

Conclusion

Wodify is a robust and comprehensive gym management solution that offers operational efficiency, member engagement, and business growth features. Its all-in-one platform streamlines daily scheduling, billing, and performance-tracking tasks. At the same time, advanced tools like Wodify Retain and machine-learning-powered insights help gym owners reduce churn and boost revenue.

While it offers specialized features for CrossFit gyms, its flexible functionality suits various fitness businesses. However, its limited marketing capabilities and occasional technical issues may be drawbacks for some users. Additionally, the pricing structure, although flexible, may be less cost-effective for smaller or independent trainers.

Overall, Wodify is a solid choice for gym owners seeking an integrated solution to manage operations and enhance member experiences. Its robust feature set, customizable add-ons, and third-party integrations make it a reliable option for fitness businesses aiming for streamlined management and long-term growth.

Frequently Asked Questions