If you own a fitness studio, salon, spa, or wellness center, choosing and investing in management software is key. Although Mindbody is popular, many businesses want simpler interfaces, more attractive pricing, or more relevant features. If you are one of those, then here let’s find out the top Mindbody Online Alternatives for 2025. These provide streamlined booking, billing, CRM and a lot more features. So let’s check out so you can find a solution to help boost efficiency, improve client experience, and support your growth without breaking the bank. Let’s get into the top picks!
Top Mindbody Online Alternatives for 2025
Now let’s explore various options available along with their features, pricing, pros and cons:
1. Cloud Gym Manager
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On the list of the Mindbody Online Alternatives is Cloud Gym Manager, Cloud Gym Manager is a complete, cloud-based gym management system to manage the operations of fitness centers and gyms. It provides a range of tools designed to improve member engagement and streamline administrative work. SoftwareWorld
Key Features of Cloud Gym Manager
- Membership Management: Track member activity, manage renewals and sign-ups, and customize membership plans to accommodate a wide range of client needs.
- Class Scheduling: Schedule and manage classes, enabling members to reserve sessions online to improve participation and resource allocation.
- Automated Billing Cycles: Automated billing cycles and secure payment processing to reduce administrative burden and make sure that revenue is collected in time.
- Report and analytics: Provide insights with detailed reports on different aspects of the gym operations, making it easier for owners to make decisions and plan their strategies.
Pricing Structure
Pricing information for Cloud Gym Manager is as follows:
- The free plan starts from $0/month, suitable for smaller gyms/studios.
- The Pro Plan starts from $159/month, suitable for Mid Size Gyms/Studios.
- The Max Plan starts from $229/month, suitable for Larger Gyms/Studios.
Pros of Cloud Gym Manager
- All-in-one Solution: Provides an extensive variety of tools that address different aspects of gym management, minimizing the need for multiple software solutions.
- Cloud Base Access: Being cloud-based, it allows for remote access, which means management & staff can supervise from anywhere.
- Easy to Use: Intuitive interface to provide a seamless navigation experience for staff and members.
Pros of Cloud Gym Manager
- Limited Integration with Third-Party Tools: Cloud Gym Manager does not integrate with a lot of external apps or platforms, such as accounting tools (QuickBooks), CRMs, or marketing platforms (Mailchimp).
- Doesn’t Operate Without Internet Connection: Cloud Gym Manager is a web-based platform which means it needs a stable internet connection to access all features.
2. Vagaro
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Vagaro has positioned itself as a robust and all-encompassing solution specifically designed for the unique requirements of salons, spas, and fitness studios. Vagaro was founded to help optimize operations and improve client experience with its wide range of features that help scale any business along with improving client relations.
Key Features of Vagaro
So this Mindbody Online Alternatives, Vagaro boasts a versatile feature set that covers many aspects essential to productive business operations:
- Online Booking: Using its website and mobile app, clients can easily book appointments with the platform. The intuitive calendar is customizable with waitlist and resource management functionalities ensuring efficient use of the staff and facilities.
- Client Management: Vagaro holds a complete client database, allowing businesses to monitor client preferences, purchase history, and contact information as part of client management. The single point of data helps tailor services and build customer loyalty.
- Marketing Tools: It provides automated email and SMS marketing functions to send personalized promotions, appointment reminders, and newsletters to customers. One standout feature of Vagaro is the inclusion of 1,000 free email marketing messages each month, making it easy to stay in touch with your clients.
- Point of Sale (POS) System: Vagaro’s POS system allows you to process payments, manage inventory, and track sales, making it easy to handle transactions directly from the platform. This integration also simplifies transactions and gives real-time visibility into product performance and revenue.
- Payroll and Staff Management: The software may include the tools needed to manage employee schedules and process payroll. Such features are essential to efficient workforce management and operational transparency.
- Customizable Mobile App: Vagaro provides a customizable mobile app that allows businesses to offer clients a branded experience to book appointments, purchase products, and receive notifications. This raises exposure during everything from branding purposes or client engagement and strengthening.
Pricing Structure
Now let’s check about this Mindbody Online Alternatives pricing. The pricing is based on how many bookable calendars you need, so it can fit businesses of any size:
- Single User: $30 per month.
- Two Users: $40 per month.
- Three Users: $50 per month.
- Four Users: $60 per month.
- Five Users: $70 per month.
- Six Users: $80 per month.
- 7+ Users: $90/month.
The scalable pricing model means that businesses can choose a plan that fits their operational requirements and budget.
Pros of Using Vagaro
Vagaro offers the following benefits that users have noted:
- Intuitive and User-Friendly Design: One of the key highlights is an easy-to-use platform where staff and clients can both easily navigate and operate.
- Comprehensive Feature Set: Overall, Vagaro provides an all-in-one solution by combining scheduling, client management, marketing, and POS features, minimizing the need for multiple disparate systems.
- A Responsive Customer Service: Vagaro offers 24/7 phone, chat, and email support that you can rely on 24/7.
Cons of Using Vagaro
While Vagaro has its strengths, there are areas in which some users say it could do better:
- Cost Accumulation: Though the base pricing is competitive, extra features and add-ons can accrue costs, which can be an issue for smaller operations with tight budgets. GetApp
- Performance on Mobile: A few users have noted that the mobile app runs slower than the desktop version, which could impact mobility. Software Finder
- POS-Focused Limitations: Some features like its tipping options in their POS have been called out as areas for growth in order to better meet user expectations.
3. ZenPlanner
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When discussing the Mindbody Online Alternatives the next thing is the Zen Planner. Zen Planner is a full-fledged, all-in-one management software built specifically for fitness companies, whether that be gyms, martial arts schools, or yoga studios. With features specifically tailored to the needs of fitness entrepreneurs, Zen Planner is designed to help you simplify operations, engage with members, and grow your business.
Key Features of ZenPlanner
- Membership Management: ZenPlanner offers member information management, attendance tracking, and membership status monitoring. This centralized system allows for efficient handling of member profiles and communication.
- Integrated Scheduling and Booking: The software includes an integrated scheduling system that allows you to manage classes, appointments, and events. Guests book sessions online, and staff members can effortlessly manage calendars, maximizing class occupancy and resource allocation.
- Billing and Payments: ZenPlanner allows automated billing and payment processing with multiple billing models. It also facilitates accurate and timely financial transactions, minimizing administrative burdens.
- Dedicated Mobile Applications: ZenPlanner features dedicated mobile apps for staff and members, increasing accessibility and engagement. Members can reserve classes, log workouts, and keep in touch with staff, and staff can do schedule and member data management on the go.
- Workout Tracking: The integrated features allow workout tracking and the tracking of member progress, keeping a note of their achievements for trainers to assess and accordingly adjust the program.
Pricing Structure
Zen Planner uses a tiered pricing model based on active member count:
- Studio Plan: From $99 per month (with up to 45 active members), this plan comes with must-have features including member management, scheduling, and billing.
- Essentials Plan: Pricing starts at $198 monthly and includes features like a lead-generating website, two-way text and email communication, and web chat capabilities.
- Ultimate Plan: Starting from $348/month this is the most complete plan with everything from the Essentials Plan but also includes sales & marketing automation, social media planner, content AI, and much more.
Pros of Zen Planner
- Robust Feature Set: ZenPlanner provides a comprehensive set of tools that encompasses multiple aspects of fitness business management, minimizing the reliance on multiple pieces of software.
- Scalable Pricing: With multiple tiers, businesses can choose a plan that’s right for them and easily upgrade when they’re ready.
- Mobile Support: Apps developed specifically for mobile devices enhance the experience of both staff and members to engage in the process.
Cons of ZenPlanner
- Steep Learning Curve: One recent review notes that for some people the numerous features may take time to learn and use successfully
- Extra Charges: Some features and services, including branded apps and niche integrations, can come with additional charges, potentially raising the total cost.
- Customization Limitations: Although providing a wide range of functions, some users might encounter some limitations in tailoring the platform according to their specific business process
4. Glofox
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Glofox is an easy, powerful fitness studio management software available for iOS and Android. So it is used by gyms, yoga studios, and other fitness centers to enhance their operations increase member engagement, and grow their business. Glofox is a fitness business management software that empowers fitness entrepreneurs to spend less time on admin and more energy delivering great member experience with a suite of integrated member management features.
Key Features of Glofox
- Member Management: Glofox includes functionality for managing your members, including data and attendance tracking, and status control. Using this centralized database, you can efficiently manage member profiles and communication, leading to better rapport between staff and clients.
- Scheduling and Booking: The software also allows for scheduling classes, appointments, and events. YogaStudio also has a dedicated member app that allows members to book sessions through the app, while the staff can optimize class schedules with the help of the app and ensure that resources are allocated correctly.
- Payment Processing: Glofox automates billing and payment processes. So this helps your business to offer various billing cycles and payment options. This function helps streamline administration and improves cash flow, allowing the financial transactions to be performed precisely and on time.
- Reporting and Analytics: With reporting features, it helps them to understand about sales, attendance, and revenue metrics. This analytics aid businesses in making the best decisions for growth and optimization.
Pricing Structure
Pricing can vary based on the type of business and its size. Prices of 2025 start around $100 for advanced services with other features and different customizations. Prospective Glofox users can contact the company directly so that they can provide you with an estimate tailored to your specifications.
Pros of Glofox
- User-Friendly Interface: Glofox is known for its user-friendly and simple interface, which is easy to use for both students and staff. That makes it easy to use and hence also makes its operations are very efficient and user-friendly.
- Feature Rich: The Software has a vast variety of features that cover every aspect of fitness studio management without the use of multiple fragmented systems. It will make everything more streamlined, for efficient running.
Cons of Glofox
- Pricing: Some users mention that Glofox’s pricing can be a bit steep, particularly for smaller studios or startups. For businesses with smaller budgets, this can present a challenge.
- Customer Support Response Times: Glofox does provide customer support, however, the response times can be slow, which can be problematic when support is needed urgently.
- Feature Restrictions: The functionality users are looking for is detailed up to the feature level in some cases. It could also be beneficial, for instance, to have higher customization for reporting or to offer a more detailed segmentation of members.
5. Acuity Scheduling
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Next on the list of Mindbody online alternatives, Acuity Scheduling is an online appointment scheduling software to simplify the booking process for businesses of any size. This is a client management and operations tool that was acquired by Squarespace in 2019. Moreover, it offers a set of features for making client management and operations more efficient.
Key Features of Acuity Scheduling
- Online Appointment Scheduling: Real-time client availability and self-booking of appointments reduce admin tasks and minimize scheduling conflicts.
- Calendar Synchronization: Allows seamless integration with external calendars (Google Calendar, Outlook, iCloud, Office 365) to check for double-booking and update schedules automatically.
- Automated Reminders and Notifications: Sends email and SMS reminders to clients, thereby lowering no-show rates and enhancing engagement.
- Payment Integration: Online payment processing options like Stripe, Square, and PayPal help businesses accept upfront payments and tips during the booking process.
- Customization Options: Provides customizable scheduling pages that can be embedded into business websites or shared on social media and email so that a branded booking experience is delivered.
- Client Management: Keeps detailed client records including appointment histories and personal information for tailored service and smoother client interactions.
Pricing Structure
Acuity Scheduling offers multiple subscription plans suited for various business needs:
- Emerging: $16 monthly (annual billing) for 1 staff member or location
- Growing: $27 monthly (billed annually) for up to 6 bookable calendars and more features such as text message reminders.
- Powerhouse: $49 per month (when billed annually) for a maximum of 36 bookable calendars, designed for advanced integrations like HIPAA compliance and custom API access.
- Enterprise: Tailored pricing for larger companies with specific requirements.
Pros of Acuity Scheduling
- User-Friendly Interface: The platform is built with ease of use in mind, enabling clients and staff to easily navigate and handle bookings with ease.
- All-in-one solution: Scheduling, client management, payment processing, and automated reminders in one tool, removing the need for different systems.
- Strong Integration with Third-Party Apps: Offers integration with several third-party services like calendar services, payment gateways, and video conferencing tools, making it even more versatile.
Cons of Acuity Scheduling
- Limited Functionality in Mobile App: A few users have noted that while the app is functional, it is missing some of the features found on the desktop version, which may limit your ability to manage your business while you are out and about.
- Cost Consideration: Although the general pricing is basic, some advanced functionality is only available to higher-level plans; this can be a consideration for small businesses with limited budgets.
- Time Zone Settings: The time zone setting is said to be small and usually ignored by international clients, which can cause confusions in scheduling.
6. Gymdesk
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Gymdesk is cloud-based gym management software that can help your fitness center, martial arts school, or similar facility reduce administrative overhead. Its robust package of features are designed to streamline operations and drive member engagement.
Key Features of Gymdesk
- Membership Management: Effectively oversee and monitor member information such as contact information, membership status, and attendance records.
- Scheduling and Booking: Helps members set up classes and appointments using an easy-to-use calendar system to book sessions online.
- Billing and Payment Processing: Automate the billing cycle and process payments via integrated payment gateways.
- Attendance Management: Using digital check-ins to track attendance, giving you insights into member participation.
Pricing Structure
Gymdesk, one of the Mindbody Online Alternatives, packs a punch and offers pricing plans at three different tiers to suit small, medium and large gyms alike:
- Micro Gym: $75 monthly for gyms with up to 50 active members.
- Small Gym: $100 a month for gyms with 100 or fewer active members.
- Medium Gym: $150 per month for gyms with up to 200 active members.
- Large Gym: $200 monthly for gyms with 500+ active members
All plans include software, unlimited employee accounts, and a responsive fitness website. Businesses can also test all of its features with a 30-day free trial, helping them evaluate the platform before purchasing it.
Pros of Using Gymdesk
- User-Friendly Interface: The platform is modern, intuitive and easy for both staff and members to use.
- All-In-One Feature Set: Gymdesk is an all-in-one management solution, eliminating the need for a half dozen other systems.
- Responsive Customer Support: The support staff have received praise for their prompt and helpful responses, often responding quickly to requests for new features.
- Affordable: Gymdesk generally offers a more affordable price than competitors with inclusive and clearly visible pricing and no hidden fees.
Cons of Gymdesk
- Minimal personalization features: A few users wish for more personalization options in the platform.
- Lack of Phone Support: All of its customer service is done via email and chat, which may be less convenient for some users.
- Reporting Features: Some users have mentioned that reporting and analytics features can lack robustness to help with business insights.
Conclusion
Choosing from the top Mindbody Online alternatives for your business in 2025 will be based on your business needs, size, and budget. Whatever your needs — intuitive design vs. better pricing, specialized features vs. strong customer support — there’s a platform that aligns with it. Whether you go with Vagaro’s all-in-one system, Gymdesk’s pricing,g or Cloud Gym Manager’s uncomplicated nature, each of these tools offers something different and valuable. The thing is to judge what matters most for you and your staff. Go with the free trials, weigh features, and choose a solution that fuels your business but makes it smooth for the staff and clients as well.
