In recent years, managing properties has become more complex. As the real estate industry grows rapidly, landlords and property managers require proper tools to help them adapt. Out of all the software solutions in the market, property management software assists in organizing processes, unifies communication, and increases productivity. It is important to select the right system no matter if you manage one rental or a growing number of properties. This article aims to identify the top property management software for 2025 to enable you to improve your property management and growth.
Here, we discuss the best property management software options. It aims to guide property managers in choosing the right tools. By leveraging these solutions, managers can enhance efficiency and tenant satisfaction. Let’s delve into the leading software choices for this year.
Best Property Management Software Solutions for 2025: Top Picks to Consider
Here we go, the top property management software solutions for property managers:
1. Cloud Rental Manager
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Cloud Rental Manager, on the list of best property management software solutions, eliminates some of the challenges generally faced by people in the rental and property business. It involves services offered to clients that have residential properties, retail and office space, common interest community, affordable housing, and student housing. It provides several tools that will help in managing many routine tasks, interfacing with tenants, and managing fit-outs and standards compliance.
Key Features:
- Rent Collection: Timely rent collection becomes easier through automated reminders and secure payment methods.​
- Communication: In place, there are organized communication methods to enhance the flow of communication between the property managers and tenants.​
- Inspections: Schedule and capture property inspections conveniently in a way that keeps the rentals looking good as new.​
- Repairs & Maintenance: This feature helps you to control requests for necessary repairs and monitor work orders for maintenance of your properties.​
- Lease Management: Simplify the creation and management of lease contracts and addendums, ensuring accuracy and compliance.​
- Marketing & Advertising: Integrated tools help in the proper advertising of properties with a view of attracting more tenants.​
Pricing:
Cloud Rental Manager, therefore, provides different pricing models depending on the requirements of the property management and the landlords. You can visit the website for detailed pricing.
Pros:
- Comprehensive feature set covering various aspects of property management.​
- User-friendly interface suitable for all skill levels.​
- Customer support team to meet any required demand as regards to inquiries or complaints.​
Cons:
- Compared to some of its rivals, the number of integrated partners is not very large.​
Ideal For:
Owners and managers of residential and commercial properties who are in search of all-in-one property management system that is cloud-based that will help improve the quality of services delivered to the tenants, as well as manage the various properties under their ownership.
2. AppFolio
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AppFolio is cloud-based software that provides one complete solution to simplify property management tasks, no matter the type — residential, commercial, or community associations. AppFolio provides automation and easy-to-use software to help optimize operations and tenant experience.
Key Features:
- All-in-one Platform: AppFolio provides a comprehensive platform that combines accounting, maintenance, marketing, and communication features, allowing property managers to manage all aspects of their operations from a single dashboard. ​
- Automated Workflows: The software offers features such as online rent collection, lease management, and maintenance request tracking, all of which help eliminate manual tasks and speed up response times. ​
- Mobile Accessibility: A responsive design and dedicated mobile app allow property managers to access essential functions on the go, adding flexibility and providing real-time updates. ​
- Communication Tools: Whether you’re making use of AppFolio’s built-in email and text messaging templates, or utilizing portals for residents, owners, and vendors, AppFolio paves the way for excellent communication. ​
- Reporting and Analytics: Provides customizable reports and dashboards to help managers understand financial performance, occupancy rates, and maintenance activities. ​
Pricing:
AppFolio has tiered pricing plans based on your portfolio size:​
- Core Plan: $1.49/unit/month with a $298 minimum monthly cost for portfolios with a minimum of 50 units. ​
- Plus Plan: $3.20/unit/mo (min: $960/month for portfolios 300+ units). ​
- Max Plan: US$5.00 per unit per month, a minimum fee of US$7,500 per month, customized for large portfolios for a minimum of 1500 units. ​
Pros:
- Complete set of features to manage every aspect of property management. ​
- Easy to use with easy-to-find functions. ​
- Scalable solutions for portfolios of all sizes. ​
- Strong customer support and training materials. ​
Cons:
- Some competitors may offer better pricing, especially for smaller portfolios. ​
- Some advanced features may require a learning curve for new users. ​
Ideal For:
Mid to large-sized property management firms in need of an all-in-one, flexible, solution to optimize efficiency and increase tenant happiness.
3. Buildium
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Buildium is online property management software designed for residential and association properties. It provides a range of tools that help you automate day-to-day operations, enhance communication, and gain insights into business performance. ​
Key Features:
- Business Operations: Buildium features allow you to track maintenance requests and violations and even engage residents, owners, and board members through communications built into the app. ​
- Lease management: The platform manages the end-to-end lead-to-lease journey, from posting rental listings and receiving online applications to tenant screenings and eSignatures of lease contracts. ​
- Accounting and Payments: Buildium streamlines bookkeeping, allows for online rent payment and makes financial reporting easy, including 1099 eFiling. ​
- Marketing Tools: This solution enables users to design a free website that effectively showcases listings and facilitates client connections, ensuring a solid online presence. ​
- Performance Analytics: The software offers analytics and insights to help property managers make informed decisions and maximize their operations. ​
Pricing:
Buildium has three pricing tiers to cater to various business needs:​
- Essential Plan: Starting from $58/month, this plan offers essential features such as maintenance, accounting, and online portals. ​
- Growth Plan: Prices start at $183 per month, and it comes with features such as property inspections, eSignatures and performance analytics. ​
- Premium Plan: This plan starts at 375 dollars per month and includes everything to the Scale Plan but also includes Open API, higher priority support, and a dedicated growth consultant. ​
Pros:
- Affordable pricing with a range of features suitable for various portfolio sizes.​
- The interface is easy to use with easy navigation. ​
- Full customer support and onboarding resources. ​
- Flexible plans with no minimum no. of units. ​
Cons:
- Some of the advanced features are only available in higher-cost plans. ​
- Live phone support and onboarding services may incur additional costs in lower-tier plans.
Ideal For:
Custom software is created for groups and organizations that manage mixed real property portfolios such as residential and association properties that want a simple to make-use of and scalable resolution to help them enhance operations and make communication with tenants and house owners easier. ​
4. Yardi Breeze
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Yardi Breeze, one of the top property management software solutions, is designed for small to mid-sized businesses. It makes managing different types of property–residential, commercial, affordable housing, self-storage, associations and manufactured housing–much simpler. It allows for an intuitive user experience that can be understood by property managers of any skill level. ​
Key Features:
- Marketing and Leasing: The process of posting vacant units to multiple listing services is simplified with Yardi Breeze. It lets prospective tenants fill out and submit applications online, perform background checks, and provide application status updates. ​
- Rent Collection: The software provides online rent collection allowing tenants to pay by debit cards, credit cards, and ACH. Tenants can automate their payments so landlords receive rent on time. ​
- Accounting System: Yardi Breeze comes with an extensive accounting suite for managing payables, receivables, and general ledger functions. It also produces accurate financial statements and assists in tracking budgets and spending. ​
- Owner Tools: Onboarding owner tools, financial calculators, report generators, and more to help owners/landlords manage their properties. ​
- Property Maintenance: Tenants submit maintenance requests electronically, and property managers can track those requests. This allows the maintenance to be done accordingly which increases tenant satisfaction. ​
Pricing:
Yardi Breeze provides pricing according to property types:​
- Properties: $1 per unit, per month, with a base fee of $100 per month. ​
- Commercial Properties: $2 /unit/month, minimum $200/month. ​
- Affordable Housing: $3 per unit per month, with a minimum of $400 per month, annual contract. ​
Pros:
- Easy to Use for all classes of Individuals. ​
- Out-of-the-box–from lead to lease–full enterprise feature set. ​
- It is cloud-based, which allows management from any location. ​
- Packages that incorporate accounting with maintenance. ​
Cons:
- The Premier version has custom reporting available. ​
- May be unsuitable for larger commercial portfolios. ​
- It has minimum monthly charges which can be costly for smaller portfolios. ​
Ideal For:
Property managers, small to mid-sized property managers want a complete all-in-one cloud platform to manage their property, streamline operations, maintain order, and improve tenant satisfaction.
5. TenantCloud
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TenantCloud, one of the best property management software solutions, targets landlords, property managers as well as tenants. They also provide a package that contains features for rental management that cover from marketing and leasing to maintenance and accounting. TenantCloud is easy to use and can be employed by both low-rise landlords and large-scale property management companies. ​
Key Features:
- Marketing and Listings: TenantCloud allows users to create professional property listings and automatically syndicate them to multiple rental platforms, increasing visibility and attracting potential tenants.​
- Online Applications and Leasing: Prospective tenants can apply online, and landlords can screen applicants, generate lease agreements, and obtain electronic signatures, all within the platform. ​
- Tenant Portal: Tenants have access to a dedicated portal where they can pay rent, view lease documents, submit maintenance requests, and communicate with landlords. ​
- Maintenance Management: The software enables tenants to submit maintenance requests, which landlords can track and assign to service professionals, ensuring timely resolutions.​
- Accounting and Financial Reporting: TenantCloud offers robust accounting features, including income and expense tracking, automatic rent invoicing, deposit management, and customizable financial reports. ​
- Team Management: For property management firms, TenantCloud provides team collaboration tools, allowing multiple users to manage properties, assign tasks, and monitor performance.​
Pricing:
TenantCloud has four important plans to meet different customer requirements:
- Starter Plan: The most basic plan goes for as low as $16.50 per month, and it is suitable for DIY landlords and small property owners. Some of the functionalities are mobile check deposit, online payment processing, tenant application, and background check, and maintenance request and tracking. ​
- Growth Plan: The price of this plan is $32.10 per month, and besides all the features that are included in the Starter plan, it also provides users with additional tools such as property message boards and lead tracking CRM. ​
- Pro Plan: This plan starts from $55 per month and includes QuickBooks Online integration, owners’ portals, as well as premium leads, ideal for property managers and owners who require extensive solutions.
Pros:
- User-friendly interface is suitable for landlords and property managers of all experience levels.​
- In this software, there are many general features including marketing, leasing, maintenance, and accounting.​
- The pricing is quite reasonable with the possibility of adding features to the plans as the portfolio grows.​
Cons:
- Some users also note that there are features that are not easy to use, some may take time before one can master their usage.
- There are few complaints about technical problems, for example, formatting of the lease agreement and some problems with recurring bill payments.
Ideal For:
TenantCloud is perfect for landlords, property managers, and real estate business people, who are in search of an effective, affordable, and easy-to-use multifunctional tool for property management that includes leasing and marketing, accounting, and maintenance, among others. ​
6. Rentec Direct
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Rentec Direct is a software solution for real estate management appropriately tailored for landlords and property managers. It provides convenient means of tasks that involve the selection of tenants, receiving of rent, management of maintenance and others including financial reports. It is aimed at residential, business, and vacation rental spaces, the design of the site is friendly and allows for setting the options according to one’s preferences. ​
Key Features:
- Tenant Screening: Rentec Direct offers full services of tenant screening, criminal background, credit report, and Income verification to assist landlords in making appropriate leasing decisions. ​
- Electronic Payment for Rents: The software features a rent collection feature that allows payment through ACH, debit card, as well as a credit card. This means that the tenants can make payments and have some other transactions conducted automatically, thereby helping to ease the workload. ​
- Maintenance: Another feature is where tenants can make requests for maintenance and the landlords can assign particular tasks to maintenance providers for the facility. ​
- Accounting and Reporting: The platform offers robust accounting features, including expense tracking, invoicing, and financial reporting, simplifying financial management for property owners.
- Marketing Tools: Users have the ability to build a website for free and promote the listed properties as well as communicate with potential clients. ​
Pricing:
There are various pricing options that Rentec Direct provides to its clients:
- Rentec Pro: Most suitable for landlords and investors who want powerful accounting and powerful reporting for an unlimited number of tenants and properties for a reasonable $45 per month.
- Rentec PM: Starting at $45 per month, it is for independent property managers looking for advertisement and repair management.
Pros:
- Comprehensive feature set covering various aspects of property management.​
- User-friendly interface suitable for all skill levels.​
- It is cheaper with no extra charge such as membership fee or registration fee.​
- Unlimited customer support and training service to US-based customers
Cons:
- There can be some learning curve for new users when dealing with advanced features.
- Limited customization options for certain reports and templates.​
Ideal For:
Small property owners, property management companies, as well as landlords who would need both a simple and an efficient way of managing specific aspects of property management such as leasing/marketing the premises, accounting for the income received and expenses being incurred amongst others.​
Conclusion
Managing properties is easier with the right tools. The best property management software solutions help save time, reduce errors, and improve tenant service.
There are many options available today. Each one offers useful features for different needs. Some are better for small landlords. Others work best for large teams or complex properties.
Before choosing, list your must-have features. Think about your budget and portfolio size. Look for a platform that’s easy to use and offers good support.
The right software will help your business grow. It will also make your daily work smoother and more organized.
