conceptual hand writing showing b2b business photo showcasing exchange of products services information between businesses e 179773045

How Automation and Virtual Cards Help Firms Meet Their Next-Gen B2B Payment Needs

June 15, 2021

Business-to-business or B2B payments have become essential to businesses as of late. Companies want to complete transactions between one another the same way as they manage B2C deals. They want transactions that are secure, easy, and fast to handle without having to add more data in the process than whatever is necessary.

With MasterCard reporting that the B2B payment market is close to $100 trillion in value, the need to facilitate B2B payments has never been more essential. Businesses are looking to find new ways to interact with one another, which is where automation and virtual cards can work. These can help for B2B payments by facilitating transactions in less time.

B2B payments can take a while to complete, plus they can feature extensive details that are often complex to manage. New forms of technology will make these payments easier to follow, although proper adoption of these efforts will be necessary for them to be successful.

A Need to Settle Payments Sooner

The main reason why automation and virtual cards are working in next-gen B2B payments is to ensure payments can go forward in less time. Settlement speed is critical, as faster transactions make it easier for businesses to forecast their cash stores. The use of electronic transactions through these measures is also convenient, as it is easier for people to process funds through these than if they used manual paper checks for their transactions.

Safety Is Also Critical

The rising B2B industry has also made it to where some payments might be tougher to complete than necessary. Today’s B2B payments need to be safe and secure by keeping private data from being exposed. It could also entail processes that are predictable and easy to organize without adding anything more complicated than necessary. Proper safety and protection will be critical for ensuring there are no struggles in completing any transactions.

What Automation Entails

Automation is a part of B2B payments that could make an impact soon. Automation entails using electronic processes for managing payments. A business will utilize a new infrastructure that can capture payment data and automatically forward it to the proper parties as necessary. Some of the automated functions that can work include handling payments through bank accounts and using routing numbers to send funds.

The use of application programming interfaces or APIs will be critical to the success of any automated campaign. APIs allow businesses to enter in and send data to others when completing transactions. The data the business enters will move in the proper data entry sets, allowing each payment to remain categorized and sortable. Businesses can use these API systems to ensure transactions can go forward in moments, although their success will vary surrounding how well each API setup can work as necessary.

Machine learning could also work in some situations, as it can match invoices to their necessary payments. The matching process helps people track incoming payments in moments. Machine learning helps produce a faster processing speed, plus it makes payments more efficient. It may also save operating costs in some cases, especially when the apps are stable and easy to utilize.

APIs and machine learning also ensures businesses only have to provide the necessary data for whatever transactions they wish to complete. They will keep from sharing excess data that might become lost or stolen. Businesses only need to provide the details that are critical for the deal, ensuring an improved approach to handling the payment process.

The Use of Virtual Cards

Virtual cards have become more appealing to customers recently. Virtual credit cards allow people to complete credit card transactions without using or exposing their real card numbers. A virtual card uses a separate number that hides the customer’s real data, ensuring further security. The virtual card number changes each time, as tokenization allows a real card number to work with a separate single-use number for each deal it completes.

Customers appreciate these for how they make transactions easier to follow. They can trace different transactions they complete, but their actual data will still be concealed to where other parties cannot load the data.

Businesses can also use virtual cards to manage B2B payments. Virtual cards let businesses protect their financial payment systems while ensuring they can forward funds.

The best way to explain a virtual card is that it is a card-less payment solution. It uses a credit card-like system, but it doesn’t require as much infrastructure. It is also more secure than anything else a person might utilize.

Virtual cards are also effective for helping businesses review their spending habits. Companies can review real-time payment data through virtual cards.

There are worries about whether other businesses can accept virtual cards though. They may not fully understand how these cards work or why they are beneficial. They might ask for real cards instead, which some businesses may not be as comfortable with than others.

Artificial intelligence may help make it easier for businesses to accept these virtual cards. Artificial intelligence can identify unique virtual cards and treat them the same way as they review actual cards. Businesses will still need to incorporate new AI systems in their work to ensure they can accept these cards.

Access Is Critical

As appealing as automation and virtual cards can be for B2B transactions, there are still worries about whether businesses can access these technologies. About ten percent of small or medium-sized businesses say that they have payment modernization systems up in place. They are still figuring out what they should be doing with their funds.

Further work will be necessary for helping businesses to adopt next-gen B2B payment methods. It will be easier for businesses to handle funds between one another if they use the right processes for managing their funds. The industry is growing, so there must be a plan for ensuring transactions can move forward while also remaining safe and functional.

Save Time, Money, & Resources

Categories

Latest News

Contact HMS

Ready for the ultimate credit card processing experience? Ask us your questions here.